Suggested Guidelines for CFA Breed
document date: 2003
This document is intended to provide a description of a CFA Breed
Council Secretary's job. It is a guideline for performing the
job, and not a binding process that is strictly followed. Breed
Council Secretaries may use this document at their discretion.
The Breeds and Standards Chairperson can be your resource for
questions, coordination, and assistance in fulfilling your job
responsibilities. Consult with this individual when you have
questions or need assistance.
Adopt the role of guardian for your breed standard. Prepare a
yearly breed council ballot, if appropriate. Serve as an advisor
and resource person to the CFA Board, CFA Central Office, CFA
Committees, and CFA Judges, as requested, on matters related to
- Have thorough knowledge and understanding of the CFA
standard for your breed in order to discuss the
provisions contained therein, with any interested party,
as an expert on that breed.
- Respond to information requests regarding your breed from
breeders, the CFA Board, CFA Central Office, CFA
Committees, CFA Judges, and other interested parties.
- Plan and coordinate breed presentations at Judges'
Workshops and Schools; prepare or arrange for preparation
of breed display(s) at shows; write or arrange for
preparation of CFA breed pamphlet;and, write or arrange
for preparation of breed articles for CFA Almanac, as
- Attend the Breed Council Secretaries Meeting with the
Board held in conjunction with the CFA Annual Meeting, if
- Attend the Breed Council Secretaries Meeting at the
Annual, if possible.
- Plan, schedule, and conduct at least one Breed Council
Meeting per year, if possible. Meeting space for these
meetings is made available at the CFA Annual Meeting and
the CFA International Cat Show. To promote communication
among or to disseminate information to members, the Breed
Council Secretary may request of the CFA Central Office
reasonable financial assistance for producing and mailing
one set of correspondence to members, or request free
publication of relevant information in the CFA Almanac.
- Prepare the annual Breed Council ballot, if appropriate,
and submit it to the Central Office by September 15th of
each year. Verification of receipt is advised.
- Review written and signed questions from current Breed
Council members, submitted to the Breed Council Secretary
by September 1st, for possible inclusion on the annual
ballot. Revise questions and rationales, as needed, and
discuss proposed revisions with submitter(s); e.g. remove
ambiguities in proposals or consolidate similar questions
into a single question.
- Select the specific questions and rationales to be
included on the Breed Council ballot. With one exception,
the Breed Council Secretary has total latitude in
selecting the specific questions to be included on the
ballot, the questions to be included subject to editing,
the questions to be included with editorial comment, and
the questions to be omitted. A Breed Council Secretary
has the option to include or not include questions
submitted by the Breed Council Secretary of another
breed. A Breed Council Secretary must include questions
submitted at the official request of the CFA Board of
- Inform individuals who submit questions whether or not
you will place their question(s) on the ballot.
- Submit a draft ballot to the CFA Breeds and Standards
Chairperson for review.
- Maintain contact with Breed Council members and keep
informed of new developments or issues relevant to your
breed through such activities as exhibiting at CFA shows
and attending the CFA Annual Meeting.
- CFA Breed Council Secretaries are expected to follow CFA
mandated procedures and rules.
Remember, the above are guidelines.