Suggested Guidelines for CFA Breed Council Secretaries

document date: 2003

PURPOSE
This document is intended to provide a description of a CFA Breed Council Secretary's job. It is a guideline for performing the job, and not a binding process that is strictly followed. Breed Council Secretaries may use this document at their discretion.

The Breeds and Standards Chairperson can be your resource for questions, coordination, and assistance in fulfilling your job responsibilities. Consult with this individual when you have questions or need assistance.

BASIC RESPONSIBILITY
Adopt the role of guardian for your breed standard. Prepare a yearly breed council ballot, if appropriate. Serve as an advisor and resource person to the CFA Board, CFA Central Office, CFA Committees, and CFA Judges, as requested, on matters related to your breed.

CHARACTERISTIC RESPONSIBILITIES

• Have thorough knowledge and understanding of the CFA standard for your breed in order to discuss the provisions contained therein, with any interested party, as an expert on that breed.
• Respond to information requests regarding your breed from breeders, the CFA Board, CFA Central Office, CFA Committees, CFA Judges, and other interested parties.
• Plan and coordinate breed presentations at Judges' Workshops and Schools; prepare or arrange for preparation of breed display(s) at shows; write or arrange for preparation of CFA breed pamphlet;and, write or arrange for preparation of breed articles for CFA Almanac, as requested.
• Attend the Breed Council Secretaries Meeting with the Board held in conjunction with the CFA Annual Meeting, if possible.
• Attend the Breed Council Secretaries Meeting at the Annual, if possible.
• Plan, schedule, and conduct at least one Breed Council Meeting per year, if possible. Meeting space for these meetings is made available at the CFA Annual Meeting and the CFA International Cat Show. To promote communication among or to disseminate information to members, the Breed Council Secretary may request of the CFA Central Office reasonable financial assistance for producing and mailing one set of correspondence to members, or request free publication of relevant information in the CFA Almanac.
• Prepare the annual Breed Council ballot, if appropriate, and submit it to the Central Office by September 15th of each year. Verification of receipt is advised.
• Review written and signed questions from current Breed Council members, submitted to the Breed Council Secretary by September 1st, for possible inclusion on the annual ballot. Revise questions and rationales, as needed, and discuss proposed revisions with submitter(s); e.g. remove ambiguities in proposals or consolidate similar questions into a single question.
• Select the specific questions and rationales to be included on the Breed Council ballot. With one exception, the Breed Council Secretary has total latitude in selecting the specific questions to be included on the ballot, the questions to be included subject to editing, the questions to be included with editorial comment, and the questions to be omitted. A Breed Council Secretary has the option to include or not include questions submitted by the Breed Council Secretary of another breed. A Breed Council Secretary must include questions submitted at the official request of the CFA Board of Directors.
• Inform individuals who submit questions whether or not you will place their question(s) on the ballot.
• Submit a draft ballot to the CFA Breeds and Standards Chairperson for review.
• Maintain contact with Breed Council members and keep informed of new developments or issues relevant to your breed through such activities as exhibiting at CFA shows and attending the CFA Annual Meeting.
• CFA Breed Council Secretaries are expected to follow CFA mandated procedures and rules.

Remember, the above are guidelines.